Construction Coordinator & Project Admin

Posted 2 months ago

Job Description: The Construction Coordinator/Project Admin will support current staff with the following duties:

Project Management Assistance

  • Administrative tasks: office and field
  • Construction processes: RFIs, change orders, project close-out
  • Track certificates of insurance, lien waivers, W-9s (subcontractors)
  • Create digital folders for new projects
  • Assist with subcontractor agreements, purchase orders, bonds and insurance requests, certified payroll reports, proposal information as requested from COO/PMs
  • Assist with Procore implementation/updates

 

Project Contract Administrator

  • Correspondence
  • Proposals/change orders
  • A.I.A. documents
  • Subcontract Agreements/Purchase Agreement
  • Prepare AGC document with attachments
  • Conflict resolution
  • Certificates of Insurance
  • Project Directories
  • Credit Applications

 

Bidding:

  • Bid coordination
  • Permit estimates/SAC charges
  • Calling on subcontractors/relationship building
  • Bid participation as requested

 

New Project Start Up:

  • Bonds
  • Insurance requirements as per specifications including property insurance
  • Main contact for insurance correspondence

 

Safety Program:

  • Update Superintendents with subcontractor safety information
  • Coordinate GHS with COO

 

Misc:

  • Electronic document storage conversion as needed
  • Order/pick up supplies as needed or requested
  • Certified Payroll Report compilation, review/distribute
  • Year-end annual storage turn-over

 

Requirements:

  • College degree preferred
  • 3-4 years of experience in commercial construction
  • Microsoft office suite proficiency
  • Excellent verbal and written communication skills
  • Self-motivated, team-orientated, resourceful and results driven
  • Effective time management
  • Strong focus on quality, accuracy and professionalism

 

The Good Stuff:

  • Competitive Pay
  • PTO
  • Paid Holidays
  • Retirement Plan
  • Professional Development
  • Medical, Dental, Disability and Life Insurance
  • Family Work Environment

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