Construction Coordinator & Project Admin

Job Description: The Construction Coordinator/Project Admin will support current staff with the following duties:

Project Management Assistance

• Administrative tasks: office and field
• Construction processes: RFIs, change orders, project close-out
• Track certificates of insurance, lien waivers, W-9s (subcontractors)
• Create digital folders for new projects
• Assist with subcontractor agreements, purchase orders, bonds and insurance requests, certified payroll reports, proposal information as requested from COO/PMs
• Assist with Procore implementation/updates

Project Contract Administrator

• Correspondence
• Proposals/change orders
• A.I.A. documents
• Subcontract Agreements/Purchase Agreement
• Prepare AGC document with attachments
• Conflict resolution
• Certificates of Insurance
• Project Directories
• Credit Applications

Bidding:

• Bid coordination
• Permit estimates/SAC charges
• Calling on subcontractors/relationship building
• Bid participation as requested

New Project Start Up:

• Bonds
• Insurance requirements as per specifications including property insurance
• Main contact for insurance correspondence

Safety Program:

• Update Superintendents with subcontractor safety information
• Coordinate GHS with COO

Misc:

• Electronic document storage conversion as needed
• Order/pick up supplies as needed or requested
• Certified Payroll Report compilation, review/distribute
• Year-end annual storage turn-over

Requirements:

• College degree preferred
• 3-4 years of experience in commercial construction
• Microsoft office suite proficiency
• Excellent verbal and written communication skills
• Self-motivated, team-orientated, resourceful and results driven
• Effective time management
• Strong focus on quality, accuracy and professionalism

The Good Stuff:

• Competitive Pay
• PTO
• Paid Holidays
• Retirement Plan
• Professional Development
• Medical, Dental, Disability and Life Insurance
• Family Work Environment